Are you tired of manually scheduling meetings with people outside of your organization? Want to be able to share your Outlook calendar and make scheduling a breeze? Follow these simple steps to share your Outlook calendar outside of your organization.

Step 1: Permissions

The first step is to make sure that you have the appropriate permissions to share your calendar. To do this, go to your calendar and right-click on it. Click on “Properties” and then click on the “Permissions” tab. Check to make sure that you have at least “Reviewer” permissions for the people that you want to share your calendar with.

Step 2: Share Your Calendar

Once you have the appropriate permissions, it’s time to share your calendar. Go to your calendar and click on “Share Calendar” in the “Home” tab. A new window will pop up, and you can choose the people that you want to share your calendar with. You can also choose the level of detail that you want to share, such as availability only or full details.

Step 3: Send the Invitation

After you’ve chosen the people that you want to share your calendar with and the level of detail that you want to share, it’s time to send the invitation. Click on “Send” and your invitation will be sent out. The people that you’ve invited will receive an email with instructions on how to view your calendar.

Question and Answer

Q: What if the person that I want to share my calendar with doesn’t have Outlook?

A: If the person that you want to share your calendar with doesn’t have Outlook, they can still view your calendar using a web browser. In the “Share Calendar” window, you can choose to send a link to your calendar. The person that you’ve invited can then click on the link and view your calendar in their web browser.

Q: What if I only want to share my calendar for a specific time period?

A: If you only want to share your calendar for a specific time period, you can set the dates in the “Share Calendar” window. You can choose to share your calendar for a specific number of days, weeks, or months. After the specified time period, the person that you’ve invited will no longer be able to view your calendar.

Step 4: Manage Your Shared Calendars

Once you’ve shared your calendar, you can manage it by going to the “Calendar” tab and clicking on “Open Shared Calendar”. You can then choose the calendar that you want to manage. From here, you can view who has access to your calendar and make changes to their permissions.

Step 5: Remove Access

If you no longer want to share your calendar with someone, you can remove their access by going to the “Calendar” tab and clicking on “Calendar Permissions”. Select the person that you want to remove and click on “Remove”.

Conclusion

Sharing your Outlook calendar outside of your organization can save you time and make scheduling a breeze. By following these simple steps, you can easily share your calendar and manage who has access to it. So go ahead and share your calendar today!